Meeting Minutes of June 2017
In Attendance: Meredith Short, Sharon Burns, Shirley Scott, Chris Freure, Summer Heinen, Leah Heinen, Evan Gintonis, Andrew Thorne, Jack Whattam, Stephanie Hysert, Avery Ryan, Lauryn Otterman, Helen McGregor
Regrets: Karen Simpson, Janine Kerec, Sydney Willis
Thank you to the committee members for their sharing their input to the committee. The questions and ideas provided at the meetings were very helpful to assist students and staff in their transitions to their new school communities.
Feedback on school shadowing visits was provided by students. Students felt that when they were matched with someone they knew, or someone in the same pathway as them that the visit was the better. Feedback was shared that students at GSS and ELC were friendly. Students shared that they appreciated seeing a “regular” school day, the chance to get to know the building and teachers as well.
The committee also suggested in the future if there is a high school closure to provide an “open house” opportunity in the evening for students and parents to visit together.
Some students did not participate in the optional visits due to current year school commitments.
Helen McGregor thanked all of the committee members for their participation on the committee. The committee members were encouraged to continue to provide their input and voice as they move into their new school communities.
Meeting Minutes of May 12, 2017
In Attendance: Summer Heinen, Jack Whattam, Evan Gintonis, Andrew Thorne, Stephanie Hysert, Shirley Scott, Karen Simpson, Sharon Burns, Helen McGregor
Guests: Lori Powell - Executive Director - Niagara Student Transportation Services (NSTS)
Regrets: Janine Kerec, Leah Heinen, Chris Freure, Avery Ryan, Sydney Willis, Lauryn Otterman
All teaching, caretaking, secretarial and library staff from South Lincoln have placements for the 2017-18 school year. More than half of the current SLHS teaching staff will be at Grimsby Secondary School. Placements were made based on input from the staff members themselves.
A transportation presentation was made by Lori Powell – Executive Director of NSTS. See attached powerpoint presentation.
NSTS has used a mix of small and large buses for transportation next year. The intention is to use more smaller buses to shorten ride times in low density, or rural areas.
Students riding the bus are each given a specific pick-up location. The pickup location on rural roads is at student driveways and in more urban centers, students may walk up to 400m.
An additional late bus route was added at ELC and an additional late bus route added at GSS for next year. One of the late bus routes from GSS is a direct run to Smithville with 3 drop off locations in the town boundaries.
Busses arrive at secondary schools approximately 15-20 minutes prior to the start of the school day.
Before the end of May, families will be receiving a letter in the mail outlining preliminary bus pickup and drop off locations and times for the 2017-18 school year. On the request of the committee, there will also be an insert sharing late bus route information with families.
The preliminary schedules and ride times provided in presentation will be finalized after quality checks including after trial runs have taken place.
NSTS asks that if families have address changes to make, that they do so through the school as soon as possible. If changes happen in the summer, they can be shared with NSTS to ensure a bus stop is available, but your child cannot be assigned officially at the bus stop to ride until the change is made at the school. The NSTS portal opens for families in mid-August to review their final bus route details.
NSTS contact information: Ken Sandham, email@example.com, 905-346-0294.
Questions from the last meeting:
Feedback on the school visits has been shared with the school principals and noted for future transition situations.
There was a question about health and physical education classes at Grimsby. Grimsby offers a full selection of courses from grades 9 to 12 including a new SHSM in Health and Wellness.
Can transportation be provided for students in Zones A and B to ELC? ELC is not the home school for these students, so transportation is not provided, per board policy.
Is there adequate parking at GSS and ELC for new students? Yes.
Questions and concerns about the MSIP structure not being offered at ELC and GSS. MSIP is a specialized schedule offered in a small number of secondary schools. Lots of input has been received from the students and they will have a chance to participate in some non MSIP schedule days during Bear Transition week in June. The decision to offer MSIP in a school is a complex school community decision and would need time to be implemented if there was a decision to move in this direction. During school visits, and at previous transition committee meetings the principals outlined the wide range of supports for students in their schools. If there are questions, we encourage students and families to reach to their school.
Questions about opportunities for SLHS to participate in student councils, athletics and clubs in their new school. As talked about during previous transition committee meetings, current SLHS students have the ability to run for dual student council positions at both GSS and ELC for next year. Teams have tryouts each year at the start of each season and all eligible athletes can participate. Students also know that can suggest new clubs and teams they would like to see.
Question about grade 7 and 8 Design Science and Tech (DS&T) program. This program was not hosted at SLHS. A separate decision was made about supporting this learning in all DSBN elementary schools next year. It was not connected in any way to this accommodation review process.
Student Councils – Elections for GSS are happening in the next few weeks. For those students attending ELC in the fall, they are encouraged to submit their names to Mrs. Burns to express their interest to participate next year.
School Council – GSS and ELC have already held their end of year meetings. GSS is hosting a social on June 6, interested parents can contact Mrs. Burns for details.
Student Transition meetings involving guidance, SERT and administrators: GSS held team meetings on May 12th and ELC has their scheduled for May 25th. These meetings were to review each student learning needs and plan for September.
June 5 and 6 – non MSIP schedule days
June 7 – ELC Cyclone Day and Grade 11’s to GSS
June 8 – Grade 10’s to GSS and athletics event and alumni basketball game at 7:15pm
June 9 – Grade 9’s to GSS, students to ELC and SLHS Open House 5-9 pm
** students are providing input into the design of their visits to ELC and GSS to meet their individual interests and needs
June 15 - Bear Day, Year End Assembly
June 29 - Graduation
Meeting Minutes of April 21, 2017
In Attendance: Norma Duquette, Leah Heinen, Summer Heinen, Jack Whattam, Evan Gintonis, Avery Ryan, Lauryn Otterman, Andrew Thorne, Shirley Scott, Karen Simpson, Chris Freure, Sharon Burns, Helen McGregor
Regrets: Janine Kerec
Continue to look at the South Lincoln High School website on the Transition buttons for Grimsby SS and EL Crossley SS information and committee meeting minutes.
Last Monday, students completed their course selections and ELC and GSS are now creating student timetables based on the course selections. The teacher staffing process has started. Teachers have submitted their priority for geographic location for the staffing process. Once staff know where they will be in the fall, they will be able to share with students. Staffing is an on-going board-wide process that runs through June. NSTS now has the student school selections and are starting to create bus routes for the fall. The trustees have approved the move of College Street into SLHS with a tentative date of January 2018.
If students or parents have any questions regarding transitions, we encourage them to contact Mrs. Burns and Mr. Freure.
Questions/concerns posted and addressed:
There will be late busses from GSS and ELC. We will update the committee once late bus routes have been developed by NSTS.
Ride times are determined by NSTS once looking at all the students receiving transportation and creating bus routes. NSTS follows school board transportation policies. More details will be provided when they are available.
Both ELC and GSS will be creating dual student councils for next year. This means that SLHS students will be able to elect their own representatives to participate in the student leadership at their new schools.
Students seeking cooperative education placements need to talk to their coop teacher regarding placement options and part of that conversation is considering travel to and from placements. Transportation is not provided as part of board policy, but schools have supported student’s unique circumstances. Students can still make course changes through the first few weeks of a semester if they want to reconsider their options.
The decommissioning process of a school follows board policy and administrative procedures. The first meeting was held with DSBN staff last week. An inventory of materials has started. Furniture, equipment and learning materials (textbooks, computers etc.) will move with students to GSS and ELC. SLHS, ELC and GSS administrators are working together on this process to determine needs. An archival process is in place to keep copies of yearbooks, jerseys and other important historical elements of the school’s history with the support of Trudi Wright - Records Management Officer - Privacy, Records and Archives Management. You may see some cleanup of materials or movement of documents eg. OSRs from past graduates to the Education Center. The time capsule will stay in place as SLHS will continue to be a DSBN school. Room 23 will be used a staging location for boxes and packing materials. The goal is to have no disruption to student learning with these activities.
NSTS is creating routes for the fall for all schools and following the board transportation policy. More details will be shared as they are available.
Eligibility is governed by OFSAA for public, private and Catholic secondary schools and we abide by these rules. Students can fully participate all sports if they are attending their “home” assigned high school after a school closure. If a student chooses to attend an alternate high school (not their home school), there are implications on their athletic eligibility eg. not eligible to play a sport for a year if they played that sport while in the current school year at SLHS. If students live in the Caistor or College school catchments, GSS is their home high school. If students live in the Gainsborough school catchment area, they can choose GSS or ELC as their home high school. In the fall, students who participated in athletics at South Lincoln will be completing OFSAA eligibility paperwork. Students with any questions should talk to Mrs. Burns or Mr. Freure.
Students shared feedback from their peers on a variety of events and ideas including: Bear Day (a whole school day similar to grade 9 day), and a variety of transition ideas including school vs school events, shadow a student days, non MSIP days, and wanting to learn more about extra-curricular activities. Students also shared that they would like spirit wear from their new schools, as they want to start wearing it and so that they fit in when they arrive in the fall. ELC and GSS will provide. SLHS will also be offering a special SLHS t-shirt to each student at no cost.
May 30 - Assembly on resiliency for students and staff
June 5-9 - Transition week activities for students including activities for students at ELC and GSS, special four period day schedules, and no assignments that week
June 8 - Athletic Banquet with dinner and awards and an alumni basketball game. Cogeco will be filming the game with Athletes of the Year announced at half time. Each current athlete will receive a jersey.
June 9 - Open House evening for alumni and community – looking for some parent/alumni volunteers to help organize
June 15 - South Lincoln “Bear Day” event for current students including a BBQ lunch and a variety of activities
June 29 - Graduation
New student representatives
Welcome to Sydney Willis and Stephanie Hysert who will be representing the students moving to ELC on this committee.
Meeting Minutes of March 31, 2017
Norma Duquette, Summer Heinen, Janine Kerec, Jack Whattam, Evan Gintonis, Avery Ryan, Lauryn Otterman, Andrew Thorne, Shirley Scott, Karen Simpson, Chris Freure, Sharon Burns, Helen McGregor
Regrets: Leah Heinen
- Welcome and Introductions
- Summary of decision
- Questions/concerns posted and addressed:
Course selections and school visits.
- Students will get a chance to review options at other schools and to make new selections in Career Cruising. Because timetables aren’t built yet, students will get the same opportunity as everyone else to select and get into courses of their choice. Career Cruising will be open to students on April 3 and students can show their parents, so that parents know the available course options.
- Grade 8 students will visit E.L. Crossley and Grimsby Secondary School on Tuesday, April 4.
- SLHS students will visit Grimsby Secondary School April 6 and E.L. Crossley April 7.
- If parents would like to visit Grimsby or E.L. Crossley, please contact the principal of that school: Mrs. Scott (Grimsby) at 905-945-5416 and Mrs. Simpson (E.L. Crossley) at 905-892-2635.
- Zone A and B students can also visit E.L. Crossley with the understanding that they would need to fill out an alternate school request form and that bus transportation is not provided (per Board policy). Please talk to Mrs. Burns, if this is something you are considering.
- Specialist High Skills Major (SHSM). The following are offered at Grimsby: Construction, Arts and Culture, Health and Wellness (new) and Manufacturing (new). E.L. Crossley has Health and Wellness, Business and Energy. A commitment has been made to help all students complete their SHSMs.
- There are and will continue to be late busses at both E.L. Crossley and Grimsby.
- NSTS will be generating bus routes after students have chosen their new schools. More details coming at our next meeting.
Students will be allowed to continue to play sports at their new home school. However, if students switch to another school board, in accordance with OFSAA regulations, they will be ineligible to play sports for a year. Grimsby SS is planning on building their football team. E.L. Crossley students play football with Welland Centennial Secondary School. Larger schools allow for junior and senior teams. All students will get an opportunity to try out for teams.
There are multiple opportunities for students to access support during this transition including visiting our Social Worker, Youth Counsellor, School Nurse as well as talking with teachers and administration. South is planning on hosting a speaker sometime in April/early May around resiliency. We will also offer support (e.g. extra visits both to the new school and from new school staff to South) for students, with or without IEPs, who might have a hard time transitioning. If you think this might be your child, please call Mrs. Burns.
Grimsby and E.L. Crossley’s teachers provide homework supports for students at various times during the day including lunches, before and after school. Supports are also available through the day in learning resource/student success rooms.
Some things to consider:
- Spots reserved for SLHS leaders on new student councils / dual councils
- Scholarships and awards
- Camp Eagle leadership at Grimsby SS
- Grad colours or special pins on collars for grads
- Mascots, cheerleaders and what happens to the Bear logo?
- SLHS’s time capsule
- What happens to South memorabilia?
- Experiencing a non-MSIP day at South.
- Where do South alumni go?
- South celebrations and community events.